Home / Real estate / Supplier Watchdog
For property managers
Catch vendor overcharges across every property.
Forward vendor invoices for landscaping, janitorial, HVAC, pest control and supplies. We check every line against your service contracts and flag overcharges, extra visits and fees before you pay.
Free check covers 3 months of vendor invoices. No card required.
Example for illustration.
Audit firms find up to 5% of supplier spend lost to overcharges and billing errors. With dozens of vendors across many properties, few managers have time to check every invoice against every contract.
Source: Cotiviti contract compliance announcement, 2026.
How it works
Three steps, then it runs on its own
Forward vendor invoices
Send invoices to your private check address, or upload PDFs. Tag each one with its property, or let us read it from the invoice.
Add your service contracts
Upload vendor agreements and rate sheets. We pull out rates, visit schedules, scope, annual increases and fees.
Get flagged before you pay
Every mismatch is flagged by email with the property, the line and the difference, plus a monthly savings report by property.
What it catches
Every line, not just the totals
Rates above your contract
Hourly rates, unit prices and service fees billed higher than agreed.
Extra or out-of-scope work
More visits than your schedule allows, or work outside the contract's scope.
Increases above your cap
Annual price increases bigger than the agreement allows.
Hidden fees and surcharges
Trip charges, fuel, disposal and "admin" fees that aren't in your contract.
Duplicate charges
The same job billed twice, or billed to two different properties.
Renewal deadlines
A heads-up before a vendor contract auto-renews or a notice window closes.
Early access
Get a free overcharge check for your portfolio
Send us 3 months of vendor invoices and the matching service contracts. We'll show you exactly what we find, line by line and property by property. If we find nothing, you've lost nothing.
- No card, no contract
- Results in about a week
- Start with one property or your whole portfolio
Request your free check
Tell us your name, business and roughly how many suppliers you use. We'll reply within one business day with next steps.
Please don't attach documents yet. We'll send a secure way to share them, used only to run your check.
Pricing
Early-access pricing
Cancel anytime. Every plan includes the Seekloop Check: each flag shows the invoice line, the agreed price and the source document.
Starter
- Up to 5 properties
- Invoice checks against your contracts
- Email alerts and monthly report
Growth
- Up to 25 properties
- Everything in Starter
- Reports by property
- Renewal deadline alerts
Pay from savings
- No monthly fee
- You pay only when we find money
- Same checks as Growth
Coming soon
Lease Watchdog
About 40% of commercial lease reconciliations contain a material error (Prophia). Lease Watchdog will check yearly CAM and operating-expense charges against the lease itself.
Join the waitlistCommon questions
Do I need to connect my property management software?
No. Forward invoices by email or upload them. Nothing to install or connect.
Some of our vendors have no written contract. Can you still help?
Yes. We use their past invoices and quotes as the baseline and flag rates that rise above it.
What happens to my documents?
They're used only to run your checks. We never sell them, and you can ask us to delete them at any time.
Who is this for?
Property management companies, HOA and condo managers, and commercial landlords who pay many vendors across several properties. Larger portfolio? Contact us for a custom plan.